Digital signatures for an internal round of approvals gives full control of the process of document signing to the organization.

Any document/contract can be signed quickly and easily thanks to this friendly interface: define the authorized persons, place fields for completion and sign. The signed document is returned for filing in the digital archive on the local server or in the organization’s cloud. If anyone on the list has not yet signed, the system automatically sends a reminder.

How to do a paperless round of signatures?

A purchase order/agreement/certificate/price quote is issued for the customer to sign and sent via a link on an SMS, email, or WhatsApp message. The customer signs the order, and it automatically returns for filing in the digital archive. The signing process provides a simple and convenient user experience for employees and customers.

Solution for delivery notes with external drivers from DOCYCLE

Unique POD capability providing proof of delivery for external drivers without installing the app.

How can you prove delivery?

The driver goes on his delivery round with the goods and original delivery notes. When the driver unloads the goods at the customer site, the driver or the customer use their phone to scan the barcode stamped on the document and immediately a copy of the delivery note opens on the device. Finally, the client will confirm receipt of the merchandise.

The signed document is already on its way back for filing in the organizational ERP, automatically and with no paperwork.

The driver can report if there is any difference between the delivery note and the goods delivered.

The driver can also photograph the goods or any other document relating to the delivery. The driver’s GPS location when signing is saved in the system.

Signing documents sent to a mobile Android phone or IOS

One of the biggest problems with signing documents sent to a mobile phone for signing is the identification of the signer, since the documents can be very important, for example: insurance policies, employee details, purchase orders, contracts etc.

On the one hand the documents sent for signing must look good, with the option to zoom in to read the small print before signing.  

On the other hand, it is important to verify that the correct person is signing. The technology for identifying the signer must involve a copy of their photo ID card as an attachment to the signed document.  

The app will confirm that this is the original ID card.

How does face recognition work?

The app asks the signer to take a selfie. At that moment the system has two photographs of the signer - one from the ID card and the other taken by the signer in real time on his phone.

How is the recognition done?

The app performs the comparison and then confirms that the signer is the holder of the ID card; even if the photo on the card was taken 10 years ago, the system is able to compare and confirm if the signatory is indeed the ID card holder. 

The technology, therefore, confirms the identity of the customer and verifies the signature.

Leading features of DOCYCLE

From any smart device, fully securedaken by the signer in real time on his phone.

Cloud services

Allows access from any smart device at any time with a username and password.  The software works on desktop computers via the browser and on Android  and IOS, and interfaces with all leading information systems (ERP) on the market.

Strict data security - particularly in ERP

The software automatically shuts down after a few minutes of inactivity. Every document is signed with a hologram (signature sample) and an authorized digital signature.

Full close monitoring

Each action of signing or adding data to a document is accompanied by a time stamp, allowing full monitoring of events.

Organization and order

Each document is managed by one center (or more if required), giving you full control and transparency over the document signing processes. If the document is “stuck” with one of the signatories, a specific reminder can be sent to speed up handling.